ITSM - Incident and Problem Management

Drive efficiency with fast and easy access to all information with workflows and routing.

Information is key when determining if an issue qualifies as an incident or a problem. According to IT Infrastructure Library (ITIL), a problem is the root cause of one or more incidents; and each has a slightly different critical path. Both problems and incidents need your attention, that’s why when you run a service desk, you need to have fast routing capabilities; the ability to group and manage tickets; and a great communication platform. 

TeamDynamix ITSM software helps organizations by incorporating ITIL best practices. With TeamDynamix you can adopt as much or as little ITIL as you desire. The first step is to clearly separate out incidents from problems in order to create the most efficient tech team, while also being able to perform root-cause analysis more effectively.   

Quick and easy ticket management is key. Technicians will have easy access to the Knowledge Base for expediting resolution, they will have access to mass communication channels for managing high ticket volumes; they can group tickets; they can even convert tickets to projects. 

ITSM - Incident and Problem Management

Drive efficiency with fast and easy access to all information with workflows and routing.

Information is key when determining if an issue qualifies as an incident or a problem. According to IT Infrastructure Library (ITIL), a problem is the root cause of one or more incidents; and each has a slightly different critical path. Both problems and incidents need your attention, that’s why when you run a service desk, you need to have fast routing capabilities; the ability to group and manage tickets; and a great communication platform. 

ITSM - Incident & Problem Management

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We Make it Easy to Follow ITIL Best Practices

TeamDynamix ITSM software helps organizations by incorporating ITIL best practices. With TeamDynamix you can adopt as much or as little ITIL as you desire. The first step is to clearly separate out incidents from problems in order to create the most efficient tech team, while also being able to perform root-cause analysis more effectively.   

Quick and easy ticket management is key. Technicians will have easy access to the Knowledge Base for expediting resolution, they will have access to mass communication channels for managing high ticket volumes; they can group tickets; they can even convert tickets to projects. 

LINKBANK Takes Ownership of IT Service Management

Reliable IT service management is especially critical in a banking environment. LINKBANK is using the TeamDynamix platform to gain the visibility they need into technical operations and build sound change management processes. They are even using it outside of IT to help with enterprise service management.  

Easily manage incident, problems, and projects in one place

ITIL states, “aincident is an unplanned interruption to a service or the failure of a service component that hasn’t yet impacted service.” The keyword here is “unplanned.” For instance, planned or scheduled maintenance is not an incident.

How does an incident become a major incident?  

To determine if an incident is a major incident you must look at impact. Did the disruption or degradation have a significant effect or urgency for the end-users that would require a response time beyond routine incident management timeframes? To test for this, we can ask the following: 

  1. Did the disruption or degradation have the potential to cause a lack of access to critical systems? 
  2. Could it be determined that this incident has a significant impact on reputation, legal compliance, regulation or security related to the organization? 

Defining a ProbleIn an ITSM System 

problem is simply a collection of incidents. When there’s a series of incidents all related to the same underlying issue, they are bound together and referred to as a problem. When this happens, the situation is typically viewed as more severe than a single incident. The follow-up procedures will require a more in-depth review cycle with root-cause analysis and appropriate stakeholder visibility.  TeamDynamix can really help the technicians at this point by allowing for fast grouping and mass communications out to all impacted. 

It’s important to note, incidents in and of themselves are not problems – however, if an incident is severe enough, it can be raised alone to a problem level – this happens when there is a need for a more in-depth review to prevent a likely recurrence. 

Problem management rests not on solving the specific issue – which would be the remedy for the incident – but instead focuses more on recurrence and underlying root-cause. This is an investigative procedure that takes place as a preventative measure.  

Using TeamDynamix, our customers benefit from the unique ability to convert incidents and problems to projects in one ITSM system with project management as part of the platform — allowing for the allocation of resources, budgets, and timelines. 

 

There has been a cultural shift here, we’re now a more mature IT enterprise.

- Matthew Wright, Technical Support Manager
Screenshot of TeamDynamix Problem Management Dashboard for ITSM

Incident or Problem?

Ultimately, understanding whether youre dealing with an incident or a problem will determine the processes you use to resolve whatever the issue is. When focused on an incident, the goal is to restore service to acceptable levels. Problem management comes after this – and is focused more on how to prevent this from happening again. Incidents have distinct timelines for resolution attached – whereas problem management is more focused on the investigation, and there are no clear timelines. 

Incidents are also tied to Service Level Agreements (SLAs), which are in place to ensure the IT team is held to a set of response time standards. Deviation from these standards should be monitored closely. 

In the TeamDynamix ITSM software, customers can enjoy a flexible implementation of the ITIL framework. As these definitions may not exactly suit a specific organization’s processes, these various classifications can be renamed and turned on or off as needed. 

Unique to TeamDynamix, is the ability to also convert an incident or a problem to a project. As the case develops, you can convert to a project, and from there assign budget, timelines, and risk grades as required. This gives you a single view of your resources across both tickets and projects – and your endusers and technicians can see all their work in one spot. 

Because we now have a robust help desk application available, we have much more visibility and can plan for our IT needs more effectively.

- Katie Hayes, Project Manager

When does an incident become a problem?

An excellent simple use case for most of these would be that there are fifty incidents of Wi-Fi being interrupted. Those incidents are then rolled up into a single problem ticket about the lack of suitable Wi-Fi infrastructure. A change ticket could then be opened, and the Wi-Fi infrastructure is later changed or upgraded to be more resilient and reliable. A release ticket could then be created, and the organization could release new documentation and justification for the upgrade in Wi-Fi infrastructure. You can also publish the news that the new Wi-Fi infrastructure should be more consistent and that people should not worry. 

Why it is so important to have an ITSM system that also tracks projects?

Nothing is as simple as it appears on the surface. Often what may be entered initially as an incident eventually morphs into a problem. This is not uncommon, and most platforms manage this transformation. 

However, what happens when the problem should really be managed as a project? Conversion of a problem to a project in TeamDynamix is easy because you can easily convert it and stay on the same platform – there’s no need to navigate to a different tool or software. 

Learn more about TeamDynamix Project Portfolio Management. 

TeamDynamix Ranked 1st​ of 17 in IT Service Management

This report used insights from validated users to share why TeamDynamix users are more satisfied and more likely to recommend this solution to their peers and colleagues. Outstanding user reviews rank TeamDynamix ITSM as a leader in the SoftwareReviews’ January 2021 Data Quadrant.

 

TeamDynamix focuses on implementing ITIL best practices in the features and functionality of their product. The product is very customizable even if you don’t have developers dedicated to program customization.”

– IT Director, Mid-Market 

No Coding. No Scripting. No Hassles!

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