Understanding IT Service Management and Its Benefits
What is IT service? In simple terms, a service can be defined as “something that meets a need or fulfills a demand.” However, the ITIL® (Information Technology
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The 2022 Info-Tech ranking report offers a unique view of the market based entirely on in-depth customer interviews. Download the Info-Tech 2022 ITSM Quadrant and Customer Viewpoint report to gain a better understanding of key vendor strengths and emerging market requirements.
As organizations continue to struggle with limited resources and budgets, many are seeking out ways to maximize the work being done without causing undue administrative burden. One of the most impactful ways to do this is to look to IT and see what IT service management (ITSM) platform is in use.
Many times, companies invest in ITSM tools that don’t always fit their needs – whether it’s a bad implementation experience that leaves gaps in processes or a tool that takes 3-5 full-time employees to manage. By ensuring your organization has an ITSM tool in place that is codeless and easy to use, own and operate you can reap immediate benefits.
When evaluating ITSM software for your organization, here’s a list of features and functionalities that are non-negotiable:
By measuring your ITSM options against this list, you can find a tool that can be customized to fit your needs and scale for the future.
By using an ITSM tool that includes integration and automation, you can free up your resources by automating the everyday, mundane tasks they normally have to complete before working on bigger projects – things like system name changes, resetting passwords, or granting certain permissions to software. All of these, and more, can be automated with workflows using iPaaS with your ITSM.
By combining iPaaS (integration platform as a service) with ITSM and PPM on a single platform you can automate both complex and simple tasks, as well as connect disparate systems throughout your organization.
If you chose a codeless platform for this, you get the added benefit of anyone being able to use these tools – not just IT. By allowing lines of business to create their own workflows you can free up your IT resources to work on larger projects and eliminate the logjam when it comes to integrations within your organization.
Here are a few other ways iPaaS with ITSM can help reduce IT drain on an organization:
When contemplating the use of automation and integration as part of a broader Enterprise Service Management (ESM) strategy, it’s important to consider the different ways a tool like iPaaS (integration platform as a service) can be used to extend ESM even further.
At Winston-Salem University, they’ve done just that. Derrick Hargrove and his team in the Office of Information Technology, are using iPaaS to automate processes throughout the University that directly impact service resolution times whether in IT, the Office of the Registrar, the financial aid office or human resources. Hargrove said the university started building iPaaS workflows to address various challenges they had with both system access and access to various apps and software provided to students, employees and faculty at the university.
“By creating these workflows within iPaaS we are able to save a significant amount of time,” Hargrove said. “Previously we’ve had situations where system access has held up a ticket so having the automated approval and access granted through iPaaS has helped us avoid those issues. And when you have people who need certain access or software to do their jobs, it’s nice to be able to provide that almost instantaneous resolution. It’s been a big win for us.”
The university has flows in place to grant system access based on different groups within Active Directory. Those same groups are utilized to run flows to grant access to things like Microsoft Teams and Adobe Creative Cloud.
At Metropolitan State University, Ben Deneen, Director of Enterprise Information and Application Services, and his team are using TeamDynamix iPaaS to bring together several different systems for a cohesive workflow around security access.
As one of seven universities within Minnesota state, and one of 37 institutions as a whole, a lot of data is passed between systems across connected campuses, Deneen said. Another benefit of iPaaS is the ability to clean and transform the data going from one system to the next so automated processes can take place in the background and provide a seamless experience for students, faculty and employees at each of the campuses.
For example, Deneen said they use iPaaS to verify information and requests when it comes to opening buildings and classrooms using RFID technology for door access. They use the information gathered by a swipe of a card to check against permissions and identification information in Active Directory and Lenel (security software) to grant access to doors.
Using workflows built on the iPaaS platform, someone can swipe their ID at a door, and that will trigger a flow that bounces back to the security system to validate credentials, once clear it opens the door and then triggers the security camera at the door to record activity at that site. All of that information gets timestamped, collected and recorded so there’s a record of who is going in and out, and when.
There are similar flows between other apps and tools using RFID for parking garages and printing on printers on the campus, Deneen said.
In terms of what the future looks like for iPaaS at Metropolitan State University and their campuses across Minnesota, Deneen is making plans for revamping onboarding and offboarding for students and faculty, as well as provisioning of software and equipment.
Want to learn more about supercharging your ITSM? Check out our eBook Smart Service Management: Working Better Together with a Connected Enterprise
What is IT service? In simple terms, a service can be defined as “something that meets a need or fulfills a demand.” However, the ITIL® (Information Technology
IT Service Management is the practice of managing IT operations as a service, but in an enterprise organization, IT is rarely the only group that
When it comes to improving IT Service Management (ITSM) maturity, many organizations turn to ITIL – a framework that guides users through a process-based approach
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