For Palm Beach State creating a holistic view of the hundreds of applications and systems they utilize daily, was an important reason to invest in iPaaS.
“We were looking to find a solution that allows us to get the relevant data needed to our stakeholders, while also presenting a user experience for students that makes sense,” Ken Libutti, CIO, said.
One way they are using iPaaS is to make the process of pulling student and registration information more efficient. Using the Workday connector, iPaaS pulls student data from Workday and places it into a data warehouse. Within the warehouse, one can find dashboards for student enrollment and student access measures.
“We didn’t want to build a bunch of point-to-point integrations, rather we wanted to leverage iPaaS to manage all integrations to one data warehouse,” Libutti said.
Additionally, they’ve built another workflow to handle how continuing education students are added to the database. People who enroll in continuing education classes don’t need to be provisioned in the same way a student at the college needs to be, so Libutti and his team had to come up with a way to make Eventbrite work with their other systems.
“We needed to have the courses loaded into our learning management system, as well as make sure the people registered for these classes populated into RAVE,” he said. “RAVE is our mobile safety application, and we use it for a couple of things like emergency announcements, as well as communication to students in targets groups.”
Using iPaaS, Libutti and his team built a workflow that uses APIs from Eventbrite to pull the registration data for each person and place it into an SQL table. That data in the SQL is then used to provision the continuing education students and add them to RAVE, they are also added to Canvas.
The result is a fantastic user experience for the students registering for these non-credit classes through Eventbrite, and a workflow that automates the access and information needed by the institution on the backend to properly create logins and access needed from Active Directory, as well as getting the information into RAVE for any communication needs.
“We want all the data to come into the data warehouse because we know TeamDynamix iPaaS can keep all those APIs in sync, which keeps the data in sync and it ensures we are doing the transforms that need to be done to the data,” Libutti said. “Having that single source of truth – knowing the data is in sync and valid – is our main focus and why we were so interested in investing in iPaaS.”
Want to see how other businesses and organizations are using iPaaS? Check out these customer spotlights:
This article was originally published in August 2021 and has been updated with new information.